Administrative Secretary

Full Time
  • Full Time
  • Dubai, UAE
  • Unspecified AED / Month
  • Salary: Unspecified

Panirex FZE

Job Description

  • Provides clerical and administrative support. Responsibilities may include managing communication, scheduling meetings, maintaining files, handling office correspondence, and assisting with basic bookkeeping tasks.
  • Attention to detail, organizational skills, and proficiency in office software are essential for this role, such as MS Word, MS Excel, PowerPoint, etc.
  • Knowledge of import and export documentation. This may involve preparing and processing documents such as invoices, packing lists, shipping documents, and customs forms.
  • Familiarity with international trade regulations, shipping procedures, and customs requirements is valuable in ensuring smooth import and export processes for the organization.
  • English fluency
  • With JAFZA experience preferred.
  • Ensure prompt addressal of calls, messages, emails, and other correspondences.
  • Make travel arrangements & Document expenses in reports.
  • Discuss a detailed timetable of current and upcoming meetings with the top-level management to maintain timely addressal of crucial decisions.
  • Answer telephone calls and handle in appropriate manner.
  • Build the company’s reputation by greeting customers, clients, and visitors in a cordial, charming, and helpful manner.

Skills

  • Fluent in portraying an exemplary command of communication skills to exchange accurate information effectively.
  • Proficient in maintaining good relations with all the employees ranging from top management to ground workers.
  • Portraying good command of modern communication and office software for relevant business operations.
  • Enthusiastic professional with a keen interest in collaborating and working in teams to derive the best possible output.
  • Certified or professional command of Microsoft products like Teams, Excel, Outlook, etc.
  • High degree of multi-tasking and time management capability.

Preferred Candidate

Residence Location: United Arab Emirates
Gender: Female
Nationality: Philippines
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